Why businesses need cloud-based HR software?

What makes a business work?


Is it the money? Not entirely.

Is it the people in it? 100% Yes!

People are the best investment a business makes. But when it comes to managing work with them, the challenge goes to a whole new level.

Which is why every company has an HR department. It is because of the HR department, businesses are able to manage every process related to an employee from recruitment to requisition to farewell.

Like every other employee in the company, the HR department wishes for a convenient way to handle every task. While every business is automating its processes through digitization, leaving the HR department behind would be really wrong.

Challenges the HR Department faces

An HR department is loaded with various kinds of tasks and along with it involves several challenges. To name a few commonly faced challenges

  • Tons of paperwork and emails related to employees.
  • Performance assessment of all employees.
  • Increasing employee engagement.
  • Access to information.
  • Managing leaves & attendance.
  • Payroll Processing.
  • Recruitment, Retention & Training.
  • Managing the assets of the company.
  • Updating Policies
  • Passing important information to each & every employee

With so many problems piling up every second day, your HR team is surely all set to drown. So, How do we resolve this? The answer is very simple.

By implementing a cloud-based HR software.

How is cloud-based HR Software the solution?

The HR department links the people to its company and a Cloud-Based HR software makes this process smooth. Imagine all those tasks that used to take days to complete get’s completed in minutes. Feels good even thinking about it, right? Let’s understand how a cloud-based system helps you achieve this

  • Since all the data is stored in the cloud, the data is secure and organized.
  • All the hassle of handling the paperwork gets reduced to zero, as every essential data is stored digitally.
  • Your HR team can be anywhere, but the information they need can be accessed anytime and anywhere.
  • Makes the recruitment of new employees easily.
  • Performance evaluation of a large number of employees can be done easily, accurately & efficiently.
  • The attendance calculation is again simplified. Even if you have multiple offices in multiple locations, the attendance of each and every employee is recorded accurately.
  • Dealing with multiple leave emails of multiple employees? The cloud-based HR software makes this process simple. The employee simply has to apply for a leave request in the software, their respective manager simply has to approve/disapprove their request. Convenient right?
  • Every company policy is readily available in the system. HR managers can easily update the policy within the software and the employees can access these policies whenever they require.
  • The system gives a systematic view to employees to manage their leaves.
  • Makes managing the employee lifecycle easy as every data is available in the software.
  • Doing payroll calculations is easy.
  • Employees can make requests for any stationery they require through the system and the management can keep count of these assets easily. At the same time manage these necessary inventories.
  • Important announcements can be easily made through the system. Instead of launching multiple mails.

    Bring convenience and throw out the inconvenience through a Cloud-Based HR software! Invest in a Cloud HRMS today.

    Too many clients call for a lot of hassle. The responsibility is never-ending for a law firm and above all, comes the main task of recording the time dedicated to each client and bill them accordingly.

    Law Firms keep looking for ways to manage their time effectively, but at the end of the day, it is just one more task that takes up most of their time. If done the right way, the end result is fruitful and if not it’s just another challenge to deal with.

    It is no mystery that law practitioners deal with a lot of challenges every day. Having to record each and everything they do with their clients simply takes up a huge amount of their valuable time.

    What can law practitioners do in such a case?

    The answer is simple, they can simply automate time tracking and billing. To be more precise, they can opt for a digital solution. This will help them dedicate more time to their valuable clients, spend less time on the task of recording time and bill them accordingly.

    Law practitioners, are you recording everything?

    The work can sometimes get out of hand to manage, which leads to the thinking that “let’s focus on the client’s work now, I will record the time later”. Then later, all you remember is the major or important tasks but you forget the little yet important tasks. Say a phone call or an email or even sending an SMS. All of these tasks may take 2 to 3 minutes to complete, but every second you dedicate to a client is recordable.

    Pushing the task further later will only result in piling up your tasks. This will lead to inaccuracy in recording time and end of the cut you cut down your profits!

    Doing it manually is doing it inefficiently!

    First, you do the task of your clients. Then you record the time you gave to the clients in your books and lastly when everything is done, you have to make a bill that should include the tasks, date and time. While you make a bill you have to go back and check every date during which one particular clients task was performed. Sum them up and send them to the client. In case there is a last minute change, doing all this all over again is simply “frustrating”. A big hassle, right? Thus, doing all this, using the manual way is very inefficient!

    What does your law firm need?

    Law firms need to automate such tasks using a digital solution. Having a cloud-based digital solution can simply make this task easy. Lawyers simply need to make an entry and everything is calculated on its own. Last-minute changes will get easy to deal with. Operations from start to end will get systematic. It will accessible for anyone from anywhere in the world. Plus, you can create invoices, generate reports, send payment requests and get reminders.

    It is still recommended that law firms look for a cloud-based Legal Management Solution that will help your law firms prosper and eliminate every challenge that takes up most of your time.

    Back in the day, the legal industry didn’t have a case management system to manage everything. They somehow managed to complete their work done with utmost efficiency and in as little time as possible. But today “somehow managing” the tasks is just not enough.

    What people need is the most efficient way to manage everything all at once. A way that eliminates the “unnecessary” and promotes “productivity”. Modern-day technology development got law firms a “Case Management System” and voila problem “acknowledged” & “solved”

    A case management system is a system that incorporates all the information related to a particular case in an organized way. There can be millions of cases in the world but managing information and process related to a case will be brilliantly easy. With Case Management System collaborating with multiple people, data, process and systems get easy.

    Why Case Management System is for the Legal Industry?

    The system optimizes and automates the entire process from its very core. The legal firms benefit in the following ways:

    • Say goodbye to human errors
    • Streamlines the entire process from start to end by involving human decision making.
    • Reduces cost and time as everything is digitized.
    • Paperwork is sorted as per the case, court and dates.
    • Enables easy tracking of any case from start to end.
    • Incorporates data from all sources and in any format.
    • Easily assign cases to lawyers.
    • Give user-defined access. This avoids redundancy and the same data can be viewed and accessed by multiple users (only the ones you want to give access) at the same time.
    • Get real-time alerts on updates related to a case.
    • Monitor your finances, time dedicated to a case and employees’ work.
    • Easily create invoices and share them with billable hours with your clients.
    • Get the most important & overall data on your dashboard.

    Why NOT anything else?

    Spreadsheets

    Spreadsheets are useful but not entirely useful when it comes to managing cases from the start to the end. Making things work with spreadsheets is high maintenance at the same time information will always look cluttered. Leaving you with nothing but confusion.

    Emails

    Emails are the best place to communicate but not store information. Plus keeping track of communication with clients always gets difficult.

    Why invite trouble when everything can run smoothly for your law firm. Having a digital approach that pertains to everything related to the legal industry processes can be handy in a lot of ways. It’s best if law firms look for a case management system or a legal management system and amplify their productivity.

    The HR department is one of the busiest departments in an organization. Things can get really “frenzy” with tons of data to handle. This is why HR departments have started to adopt technology that has changed the way they work. With the implementation of technology operations in the HR department have started to smooth. The way of contacting, organizing & storing employee information and analyzing their performance everything has turned out to be easy.

    Technology when used to its potential, can bring amazing benefits to the HR department, at the same maximizes benefits and minimizes a whole lot of problems. Let’s understand how technology has turned the way HR department works!

    Strong Communication

    Communication is a necessity to keep everything working in an organization. With evolving technology ways of communicating with each other have become easy. The most common ways of communicating that HR departments use are through Emails, SMS, Phone Calls. But other than these mediums, the HR department uses a Human Resource Management System that ensures everything is communicated to employees in a smooth and systematic manner. Instead of sending Emails or SMS to each employee through HRMS employees can see the announcements and get going with their work.

    Analyze employee easily

    Like any other department, the HR department has to deal with tons of data. If you are an HR of a company that has tons of employees. The old ways are going to lead to many errors and inefficiencies. Adopting a digital solution like a human resource management system will help the HR department to analyze each and every aspect relating to an employee. Thus resulting in making everything un-complicated and accurate to analyze.

    Recruitment just turned easy

    Imagine having to shortlist clients from a thousand applications by the manual easy. Now HR department uses technology that cut shorts this process. The process of recruitment can’t be completed without a human instinct. But at least technology cuts down this process to almost 90%.

    Levels Up the efficiency

    It gets tedious at times to look out for data in a stack of files (though very well organized). But with a human resource management system, the files are not just organized nicely but are also searchable. Other than this, the HR department saves time by avoiding repetitive tasks. Thus leading to increased efficiency in working.

    Secure

    Having security concerns are a given, especially, when you have to deal with data online. Opting for a cloud-based Human Resource Management System secures your data. Other than the threat of being hacked the HR department simply needs to make sure that they keep everything under password protection and they define roles for different users properly.

    Post COVID everything is going to back to normal is a myth.

    Post COVID everyone has to work with the new normal is a new reality.

    The impact of the pandemic has created a fear of being infected by one another. The challenge here is “How will the employees work whilst sitting next to each other?”. This is where the role of the HR department comes into the picture. They need to help adjust to the “new normal”.

    1. Remote Working

    There was a massive shift in remote working when the pandemic struck its impact. Things were last minute but every employee managed to complete their every last bit of work on time. Some enjoyed work from home and some missed the feeling of sitting beside their colleagues and working. However, after the pandemic ends most people would want to prefer to work remotely. The HR department can convince the company to let them work remotely as they are just as productive at home as they are in office.

    2. Wellness Programs

    The pandemic has been a challenge to almost everyone. After the quarantine ends convincing employees the idea of traveling to office is not going to be easy. This is why the HR department should come up with programs that aid them financially and mentally. This will create goodwill and at the same time help them cope up with the crisis.

    3. Make exceptions on Sick Leaves

    Somebody sneezes and the first thing that comes to everybody’s mind is “the fear of getting infected by COVID”. The fear is going to take a lot of time to go, which is why if an employee feels sick but can work from home the company should grant them such permissions. If someone is infected with COVID the department should make exceptions in their sick leaves and not cut their pay.

    4. Recruiting

    Recruiting is an ongoing process in every company. But due to the pandemic, the unemployment rate has risen more than recruitment. Every company will have a budget with which the HR department can hire new recruits or the HR department will have to ask the internal team to manage operations with limited resources. Even if the HR department hires new recruits onboarding them is the next big challenge for them.

    Times are changing, so is the way of working for every organization out there. The pandemic may go away soon but its impact is going to be there amongst people for a long time. If HR departments work with digital solutions like a Human Resource Management System things can get simple and better. Leading them to strengthen their work culture even when the entire workforce is dispersed.

    Nothing can function the same way as they did before the pandemic made its move. Things have turned confusing and having one solution cannot take care of every challenge the legal industry is currently facing. With the attempt to maintain a safe distance from one another or social distancing, everyone is working from home. As a result, every law firm is going through the below-mentioned challenges

    Challenges

    1. Time Management
    While working from the office used to be just about managing office work only during office hours. Now everyone has to manage their office tasks and household chores all at the same time. For law firm owners: They need to be the managers and law practitioners and household managers all at the same time. The main problem here is which task needs to be taken care of and at what time. The next thing that comes into the picture is: will you be able to follow or remember what you planned?

    2. Client Management
    Maintaining old clients and acquiring new clients is again a big issue. You can be the best lawyer or a law firm in the world but if you don’t have clients you are in the middle of a crisis. While in the middle of a pandemic finding new clients is a next-level challenge. Most of all maintaining relations with existing clients are even more challenging. Once you have dealt with their cases, it gets even more difficult to keep track of them. If your clients are still associated with your law firm prioritizing their tasks is again one big issue.

    3. Case Management
    With the compulsion of social distancing people are working remotely. As a result, accomplishing a task takes time. With multiple cases on the run, it gets even more hard to keep track of ay progress of the case.

    4. Employee Management
    If you are a law firm with tons of employees. Allotting and keeping track of their tasks gets difficult. Everything needs to be looked out for carefully.

    5. Retaining employees
    Losing a good employee is again a huge loss a company can incur. Some firms are going through a lot of financial crisis because of which it gets difficult for them to retain them. Companies should try to retain their best with the best possible offer.

    6. Workflow Management
    Every law firm has a standard operating procedure. Making people follow them was easy while in the office place. But, since everyone is working from home now. Following all the processes isn’t possible. Say an employee requires his manager’s signatures on the required documents to move ahead with a case or process, with both of them working from their respective places. Doing this is impossible now. Resulting in a halt of certain tasks.

    7. Managing Finances
    The flow of finances is the most necessary thing no matter the crisis is there or not. Plus, with multiple cases on the run simultaneously it gets hard to know from which end the cash is flowing in and out. Then comes your necessary financial reports that always need to be dealt with on priority.

    8. Documentation
    With people unable to provide documents to their colleagues processing tasks further is a big roadblock.

    Like “There are two sides to every coin”. Law firms can either complain or make the best out of the situation. By adopting a digital solution like a legal management system, law firms can easily get rid of all the challenges they face every day. Making their research, collaboration, dealing with clients and many more operations easy. With technology advancing at a fast pace, it is time law firms also start implementing technology and save their time and efforts.

    Clients are the most vital part of the legal industry. As vital as the clients are it is even more important that law firms take care of their clients. But when it comes to taking care of the clients handling them is one of the most challenging parts. Most commonly addressed challenges are:

    • Prioritizing client tasks
    • Maintaining basic information of clients
    • Untimely Follow-ups
    • Time Management
    • Administrative work
    • Internal miscommunication can lead to inaccurate follow-ups

    Not all can plan and execute their day and in some cases, most don’t even have the time to plan out their day. To overcome these challenges having a CRM solution or a customer relationship management solution is a must. Let’s understand how CRM covers up all these pain areas.

    1. Automates Workflow
    Having a CRM automates the entire work process that links the company to the client. There are several tasks that are minor but are repetitive. CRM ensures that law practitioners don’t waste most of their time in these repetitive tasks. Giving them time to focus on what is more important. Basically it cancels out maximum administrative work.

    2. Syncs Calendar
    Appointments are a part and parcel of law practitioners’ life. The greatest challenge here is do you remember your appointments? CRM makes it easy for you to keep your appointments synced to your calendar. Ensuring you know your appointments well.

    3. Email & SMS
    We stay in touch with our clients using phone calls, SMS’s or Emails. The best part of CRM is that it allows you to send emails and SMS to your respective clients. How this gets even more amazing is, you can pre-define your content and send them out to your clients. Saves a lot of time and effort.

    4. Contacts
    Basic details of a client like a name, number, address and many more details are important. Imagine having to maintain a sheet of these clients. You don’t know if you have a double entry and the hassle of searching the required information. CRM ensures that it saves you the time to search and makes sure that there is no duplicity. At the same time gives you a good analysis of your contacts in detail.

    5. Reminders
    So many tasks to do, but if you don’t remember what to do and when to do, this is where the biggest problem starts. The system ensures that everything is being reminded on time every time.

    6. Updates
    One of the most important part of having a cloud system is “updates”. If your system doesn’t update you are lagging behind somehow. You invest once and enjoy the facility of something that is trending today.

    Having a CRM is the best decision a law firm can make. It makes everything easy to manage. As much as having a CRM is great for a law firm to manage their clients. But more than that if a law firm opts for a full-fledged management solution like a Legal Management Solution everything will be easy to manage.

    Problems rain on businesses every day. But, COVID -19 is one of those problems that no business anticipated and most of all, no one knows “when it would end”. The normal may take time to come back. Till then we need to adjust with the new normal. We need to find a way to work with the pandemic. These businesses need to strengthen their “internal management”. This is only possible using the Human Resource Management System or HRMS.

    An HR of the organization keeps every department together and working. They are one of the most important role players. But with the pandemic out in the open, it gets hard for the HR department to manage. Which is why every business today needs an HRMS.

    1. Strong Internal Communication
    HR managers can keep employees informed about each and everything through announcements in HRMS. Instead of emailing each and every employee, it is best to post an announcement. This way if you have thousands of employees it saves you the trouble of making sure that the email reaches each and every one of them.

    2. Leave Management
    In the time where COVID – 19 is a serious health hazard. Many organizations are giving their employees the benefit of paid leave. A human resource management system allows you to manage all types of leaves. Again helping HR managers to easily ditch the manual methods of making leave entries at the same time allowing supervisors to deal with their subordinate’s leaves.

    3. Attendance Management
    Since everyone is working remotely. Attendance automatically comes down in the picture. Instead of employees managing their attendance with HR managers and their respective supervisors through Emails, it simply makes sense to have a system that allows you to manage their attendance. Imagine having to deal with 100’s of emails concerning the attendance of your team and you have no clue about their status. With an HRMS, managers can have attendance request at a place sorted according to their respective status.

    4. Centralized Storage
    All the data you require is stored in a centralized database. This includes the structure, basic information of all your employees like name, designation, phone numbers, email addresses, addresses, etc. Saves organization tons of paperwork.

    5. Employee Life Cycle
    Right from attracting a candidate to recruiting to onboarding to retention to separation is managed by an HR. An HRMS system helps you keep track of these things.

    To cut down to the chase, the pandemic has made it difficult for every business to stay in touch with their employees. In times like these switching to advanced HRMS solutions can help the HR department to keep the employees connected to its company and at the same time maintain productivity even when everyone is working remotely.

    The crisis is a GAME OVER to a few businesses if they don’t see this as an opportunity to grow their business. A productive move will lead you to prosper even in times when everything seems to be a failure.

    So, what can you do when coronavirus is all over the place and has caused a major lockdown nationwide. Here a few ways/tips that can help you strengthen your business.

    1. Keep your employees motivated & engaged
    In these times of uncertainty it is very hard to communicate with your employees. Keep them updated and allot the necessary tasks. Don’t just call your employees for work or to update them on recent developments. You also need to make small talks with them, this makes them feel good and motivated.

    2. Retain important employees
    Most employees don’t stay because they aren’t able to support their family during and especially during crisis “finances” become necessary. In such cases offer your employees something more than what they are getting normally. If it is impossible for you to retain them then you have to make the “hard call”.

    3. Stay “Connected” to your customers
    Neither you nor your customers can go outside. It becomes even more important for you to stay in touch with them and keep things transparent. You can do this by simply offering a solution that can resolve their problems. What do you gain here? You resolve their problems and also ensure that you don’t lose your existing customers. Gaining a customer isn’t a challenge here but maintaining your customer base is a huge challenge.

    4. Keep your relation “Cool” with your contractors
    Your suppliers.vendors, distributors, etc might be expecting payments. It is best if you give them a heads up regarding the payment status. This way you keep them alert and plan your supplies to supply your customers at the right time. At the same time eliminating every possible reason due to which grudges can be created.

    5. Plan Ahead
    Analyze the current market situation and how it would be once everything goes back to normal. Other than the market scenario you need to understand what you have currently in terms of finances, people and other necessary resources. Accordingly, develop your next action plan.

    6. Adopt Digital
    The world was moving to digital, even before, the pandemic set foot. All you need to do is analyze your needs and the current scenario. Accordingly come down to a digital solution. There are ERP solutions that can help you keep the chaos of handling the operations of your company outside the door. If you are looking for a place to find new leads, digital marketing is the best solution you have today.

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